Project overview
What is Maven PMS?
Maven PMS is a web-based tool designed to streamline organizational management, project oversight, and task assignment. It facilitates sprint creation, task allocation, deadline setting, and a roadmap journey. Additionally, it
offers a polling feature to enhance productivity and
seamless archiving for completed sprints, ensuring valuable project data accessibility.
My Role
Research, Design, and Prototyping
Timeline
3 Months
Team Members
Arati Ghimire (Junior Designer)
Promish Shakya (Lead Designer)
Tools
Figma, Adobe Illustrator, Miro, Balsamiq
Problem space
There are thousands of project management system..So, why us?
Every project management has their own unique traits but what is lacking in these so that people tend to change their management or use more than one.
Not-so-intuitive configuration
Many hidden feature
Too complex
Hard to navigate
Complicated epic and roadmap
Longer learning curve
Complicated onboarding
Did you know..?
In a survey conducted by Wellingtone in 2020, 47% of respondents indicated that their organization faced challenges with project management tools. Similarly, a study conducted by Capterra in 2019 found that 44% of users of project management software perceived the tools to be overly complex.
Whose problem are we trying to solve?
Our primary user base consists of individuals and organizations that depend on project management tools such as Jira, Asana, ClickUp, or similar systems.
SMB Companies
Project managers
Stakeholders
Individual contributors
So...
How can we design a user-friendly project management tool that effectively caters to the needs of individuals and small and medium based organizations those relying on complex platforms, ensuring seamless usability and enhanced user experience?
Competitor analysis
By conducting a competitive analysis with other platforms, we were able to analyze the strengths and weaknesses of existing solutions. This process helped us identify strategic opportunities for "Maven PMS's" distinctive value proposition.
Research method
To gain insights into the pain points, preferences, and behaviors of potential users, we conducted a survey research using "Google Forms". This survey was distributed among individuals currently utilizing project tracking platforms, working for small to medium sized business, inquiring about their experiences and desired features for our platform.
We collected total 30 responses - and here is quick summary of what people are saying
50%
Of individual dedicated
several days to learning
about the platform.
15%
mentioned infrequent use
of the platform, typically
checking it once a day
to review assigned tasks.
20%
find themself confused
about the purpose of certain
features, often feeling cluttered
and overwhelmed by them.
Questions
Undoubtedly, we encountered a few "Questions" from the survey, which some participants raised when prompted to leave a comment at the end of the survey.
Question #1
Why would users choose your software over established platforms like Jira, which they can learn to use over time effectively?
Our Solution
We designed a solution where it offers an intuitive interface and simplified navigation, making it accessible for even non tech-savvy individual without extensive training, catering to businesses with time or resource limitations.
Snippets of solutions
Testing and Iterations
Following the creation of mid-fidelity wireframes and integrating interactions, we conducted a user testing interview for exploration. we gathered their feedback and tackled any issues they encountered while interacting with the prototype. Upon testing, we enhanced two significant changes to improve the user experience.
Poor visibility and placement of the
form
Bulky department navigation and
date display
Introduced epic - A simpler solution
Introducing "Epic" instead of department simplifies roadmap, eliminating pop-up features ability to see the completion percentage. Filter options like "Weekly," "Monthly," and "Quarterly" are now conveniently located at the top.
High fidility designs
Following the identification of solutions to encountered challenges, our efforts pivoted towards the creation of high-fidelity designs and prototypes.
Guide to main Page
The onboarding process is designed to be concise and straightforward, addressing users' preference for simplicity. Users can quickly input their details, establish their first organization, add projects, and invite teammates.
Backlog
Having a feature that allows for effortless addition and deletion of issues or sub-issues, as well as simple initiation and completion of sprints, without the need for navigating through a complex process, is remarkably efficient and convenient.
Sprint board & Roadmap
An easy way to display issues with subtasks and attachments, along with the ability to drag issues to modify their progress.
The roadmap assists users in categorizing their issues under various headings, for instance "login process" comes under onboarding (the heading).
Worklog
This functionality serves as a timesheet for managers or supervisors to review the tasks and time spent by employees on each issue.
Key takeaways
01
Prioritizing simplicity and intuitiveness in user interfaces involves designing the system to be easy to understand and minimize complexity.
02
By identifying and addressing key functionalities early on, it ensured that the project moves forward smoothly, without encountering any delays.
03
Testing with real users to identify usability issues early on would help to uncover and address potential issues that could have arisen later.
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